Rules of Procedure of the NSI

RULES OF PROCEDURE
OF THE NATIONAL STATISTICAL INSTITUTE
 
Chapter One
GENERAL PROVISIONS
 
Art. 1. The Rules define the functions, structure, staff numbers and organization of work of the National Statistical Institute (NSI).
Art. 2. The NSI shall be a legal entity supported by the public budget with status of a state agency with headquarters in Sofia. The NSI shall carry out independent statistical activity of the State and other activities assigned by law.
 
Chapter two
FUNCTIONS AND TASKS OF NSI
 
Art. 3. The NSI shall carry out statistical activity of the State by conducting periodic and single statistical surveys included in the National Statistical Programme (NSP).
Art. 4. (1) The NSI shall:
1. coordinate the statistical activity of the State by means of:
a) collaboration with the statistical authorities in drafting and implementing the National Statistical Programme;
b) ensuring methodological uniformity in the surveys;
c) participating in the construction of the national statistical information systems;
d) representing the National Statistical System in the European Statistical System, in international organisations and maintaining relations with national statistical offices of other countries;
e) ensuring compliance of the methodology, content and scope of statistical surveys with the requirements of Eurostat;
f) coordinating all activities at national level for development, production and dissemination of the national and European statistical information;
2. study and aggregate the public needs for statistical information;
3. develop a strategy for the development of the National Statistical System for each five-year period in accordance with the five-year European Statistical Programme;
4. develop an annual plan for its activity, which shall be in conformity with the goals of the Strategy for Development of the National Statistical System;
5. collect, process and store individual and personal data and statistical information;
6. develop and maintain national statistical classifications, nomenclatures, standards and methodologies, either independently or in cooperation with other statutory bodies;
7. develop demographic forecasts;
8. publish and disseminate statistical information;
9. provide statistical information to domestic and international users;
10. provide individual data and aggregate statistical information to Eurostat for the production of European statistical information;
11. carry out statistical surveys necessary for the production of national or European statistical information, assigned and financed with grants from Eurostat or other international authorities or organisations;
12. develop and maintain national and regional statistical registers and databases;
13. provide methodological and methodical support and supervise the quality of statistical surveys carried out by the statistical authorities;
14. establish, maintain and manage a central statistical archive and a specialised library;
15. develop, produce and disseminate statistical information for administrative territorial and territorial units according to the Classification of Territorial Units for Statistical Purposes in Bulgaria.
(2) The NSI shall furthermore carry out statistical surveys, which are not included in the National Statistical Programme, as well as process statistical data or provide other statistical services under contract award.
 
Chapter three
MANAGEMENT
 
Section І
President
 
Art. 5. (1) The NSI shall be managed by a President and three Deputy Presidents who shall be appointed by a decision of the Council of Ministers for a term of 7 years, but for no more than two mandates.
(2) The President and the Deputy Presidents of the NSI shall be appointed by the Prime Minister.
 
Art. 6. (1) The President of the NSI shall represent, manage, coordinate, organize and supervise the activity of the NSI.
(2) The President of the NSI shall exercise the powers defined by the Law on Statistics, such as:
1. manage  and organise the activity of the NSI;
2. represent the NSI;
3. approve, either independently or jointly with the bodies stipulated by a normative act, the national statistical classifications, nomenclatures, regulations for their implementation, as well as statistical methods;
4. approve the Rules of procedure of the NSI and other internal regulations;
5. enter into contracts and agreements on joint work and cooperation with legal entities, authorities of the European Commission (EC), including Eurostat, and other international statistical organisations;
6. submit for approval by the Council of Ministers a Strategy for development of the National
Statistical System for each five-year period;
7. prepare and submit to the Council of Ministers on an annual basis a Report on the implementation of the NSP and on the activity of the NSI for the previous year as well as a Draft NSP for the next year but not later than 14 days after promulgation of the State Budget of the Republic of Bulgaria Act for the respective year;
8. determine the structure, the number and the positions table of the Head office (HO) and the Regional Statistical Offices (RSO), as well as staff list by name of the HO in the NSI;
9. appoint employees of HO and Directors of RSOs;
10. determine and approve additional staff lists under the Council of Ministers decrees in the HO and the RSO;
11. formulate and implement the NSI’s policy in the field of European statistics and implement general management of international cooperation activities;
12. issue orders and other administrative acts relating to the activity of NSI and monitor their implementation;
13. appoint and remove members of the National Statistical Council;
14. create working groups for achieving specific objectives, as follows: conducting statistical surveys; development of analyses, forecasts, documents and guidelines on the activities of the NSI; solving methodological problems in the field of statistics;
15. approve the Editorial board and rules for issuing of Statistics Journal.
(3) The President of the NSI shall provide a healthy and safe working conditions in accordance with the acting legislation.
(4) The President may delegate by order some of his powers to the Deputy Presidents, the Secretary General and the Directors of RSOs.
 
Art. 7. When performing its activities the President may establish councils as expert advisory bodies in order to solve certain problems of its competence, having strategic importance for the development of NSI.
 
Art. 8. (1) The auxiliary consultative bodies - National Statistical Council, Council to the President, Scientific - Expert Council and Council on Quality shall be established to the President as they shall be not part of the administrative structure of the NSI.
(2) For participation in the work of the bodies under the preceding paragraph the NSI’s experts shall not receive remuneration.
 
Section ІІ
Deputy Presidents
 
Art. 9. (1) When performing its functions and exercise of powers, the President shall be assisted by three Deputy Presidents.
(2) The functions of the Deputy Presidents shall be determined by President’s order on individual responsibility areas.
(3) Deputy Presidents of the NSI shall: 
1. manage, supervise and be liable for the structural units by determined responsibility areas;
2. ensure coordination between structural units of the NSI and responsibility areas managed by them in conducting statistical surveys and related activities. 
(4) In case of absence of the President due to a business trip or when the latter is using his/her statutory leave his functions shall be performed by appointed for each case Deputy President.
 
Section ІІІ
Auxiliary advisory bodies to the President of the NSI
 
Art. 10. The National Statistical Council shall be a consultative body to the President with composition, functions and manner of work stipulated in Art. 14 of the Law on Statistics. 
 
Art. 11. (1) The President shall establish a Council to the President directly subordinated to himself/herself as an auxiliary advisory body to him/her.
(2) The Council to the President shall comprise the following members: Deputy Presidents, Secretary General, Directors of directorates at NSI’s Head Office, Heads of independent units which report directly to the President and Directors of RSOs.
(3) The Council to the President shall have consultative, information and analytical functions, shall summarize assessments of the state and development prospects of statistical activities, shall discuss programmes to achieve policy objectives in the field of statistics and shall provide directions to develop forecasts and strategies for successful development of this policy.
 
Art. 12. The Council to the President shall assist the President in carrying out the policies and activities of the NSI, such as:
1. discuss proposals for strategic priorities in the field of statistics;
2. make proposals for development of programmes, action plans and other documents in the field of statistics and assist in coordination of their development and implementation;
3. take decisions on methodological issues in the field of statistics;
4. give opinions on draft strategic documents in the field of statistics;
5. discuss and approve reports, analyzes and evaluations on the implementation of state policy in the field of statistics;
6. propose, discuss and approve measures in order to improve the processes of development, implementation, monitoring, evaluation, consultation and coordination of the state policy in the field of statistics;
7. discuss issues related to the management and functioning of the administration in NSI.
 
Art. 13. (1) The Council to the President shall convene meetings by the President at least once within the calendar month.
(2) The Council to the President shall carry out its activities on the basis of rules approved by the President.
(3) The President of the Council shall be the President of the NSI, who shall lead its activity.
(4) One of the members of the Council designated by the President shall act as Secretary of the Council.
(5) The meetings of the Council could be attended by NSI’s experts as well as representatives of other state and municipal authorities, NGOs and other organizations invited by the President.
(6) An official who shall not be a member of the Council, but shall be designated by the President shall participate in the meetings in order to keep minutes.
 
 Art. 14. (1) The Council on Quality (CQ) shall be a consultative coordinating body to the President of the NSI which shall provide operation, maintenance and improvement of the Quality Management System introduced into NSI.
(2) The members of the CQ shall be determined by the President’s order.
(3) The structure, the activity and the manner of work of the CQ shall be determined by rules approved by the President of NSI.
 
Art. 15. (1) The Scientific - Expert Council (SEC) shall be auxiliary advisory body to the President with the following functions:
1. provide new specialized interdisciplinary analyzes in the field of statistics and discuss results;
2. prepare and discuss statements on NSP and on Strategy for development of the NSS;
3. coordinate the concepts of NSI’s publications and Statistics Journal;
4. propose to the President of the NSI person, who shall be appointed as chief editor and make proposal on the composition of the Editorial board of Statistics Journal.
(2) The members of the SEC shall be determined by the President of NSI’s order from the circles of academic community, as well as from leading NSI’s experts.
(3) The structure, the activity, the manner of work and the remuneration of external experts of the SEC shall be determined by rules adopted by its members and approved by the President of the NSI.
 
Chapter four
FUNCTIONS AND STRUCTURE OF THE NSI
 
Section I
Structure
 
Art. 16. (1) The administration of NSI shall consist of Head Office (HO) and 6 Regional Statistical Offices (RSOs).
(2) The Head Office shall be organized into seven directorates and independent units directly subordinated to the President of the NSI.
(3) The RSOs shall be administrative units which shall perform the functions and tasks of the National Statistical Institute for production and dissemination of statistical information at the regional level. They shall be formed according to the European Classification of Territorial Units for statistical purposes in Bulgaria (NUTS), approved by the President’s of the NSI Order № РД 07-24/17.01.2013, promulgated in State Gazette Issue 13/08.02.2013, effective 12.02.2013 as follows:
1. The RSO - Severozapad with the center the city of Pleven shall include: General administration Department, Statistical surveys Department – Lovech, Statistical surveys Department – Montana, Statistical surveys Department – Vidin, Statistical surveys Department – Vratsa and Statistical surveys Department – Pleven.
2. The RSO - Sever with the center the city of Ruse shall include: General administration Department, Statistical surveys Department – Silistra, Statistical surveys Department – Veliko Tarnovo, Statistical surveys Department – Gabrovo, Statistical surveys Department – Razgrad and Statistical surveys Department – Ruse.
3. The RSO - Severoiztok with the center the city of Varna shall include: General administration Department, Statistical surveys Department – Shumen, Statistical surveys Department – Dobrich, Statistical surveys Department – Targovishte and Statistical surveys Department – Varna.
4. The RSO - Jugoiztok with the center the city of Burgas shall include: General administration Department, Statistical surveys Department – Sliven, Statistical surveys Department – Yambol, Statistical surveys Department – Stara Zagora and Statistical surveys Department – Burgas.
5. The RSO - Jug with the center the city of Plovdiv shall include: General administration Department, Statistical surveys Department – Pazardzhik, Statistical surveys Department – Smolyan, Statistical surveys Department – Kardzhali, Statistical surveys Department – Haskovo and Statistical surveys Department – Plovdiv.
6. The RSO - Jugozapad with the center Sofia-city shall include: General administration Department, Statistical surveys Department – Blagoevgrad, Statistical surveys Department – Kyustendil, Statistical surveys Department – Pernik, Statistical surveys Department – Sofia district and Statistical surveys Department – Sofia.
(4) The total number of staff in the structural units of NSI shall be 968 staff positions.
(5) The number of NSI’s staff and its separate administrative units shall be specified in the annex to these rules.
 
Art. 17. The President of the NSI shall approve the structure of administrative units in the NSI.
 
Section ІІ
Secretary General
 
Art. 18. (1) The Secretary General shall perform the administrative management of the administration of NSI.
(2) The Secretary General shall coordinate and supervise the administrative units in order to observe strictly the regulations and the legal provisions of the President and shall be liable for planning and accountability in the implementation of the annual objectives of the administration. 
(3) The Secretary General shall:
1. assist the President in the performance of its powers;
2. create conditions for normal and effective work of the administration of NSI;
3. implement a common coordination between the administrative units of the NSI;
4. organize and be liable for maintenance and management of provided to the NSI real estate and movable property;
5. supervise and be liable for the work with documents, their storage and protection of official secrecy;
6. organize and be liable for administrative service to individuals and legal entities;
7. organize and be liable for the access of individuals and legal entities to public information in accordance with their legal rights;
8. coordinate the operational cooperation of the administration of NSI with the administration of the Council of Ministers and other executive authorities;
9. represent the NSI in cases where he/she shall be explicitly empowered by the President on issues related to administration;
10. approve the job descriptions of NSI’s employees;
11. approve the flexible working time of the employees;
12. coordinate drafts prepared by NSI for legal and administrative acts, which shall be adopted by the Council of Ministers;
13. organize the preparation of the NSI’s budget and the budgetary forecast;
14. perform other tasks assigned by the President.
(4) In case of business trip or use of statutory leave the functions of the Secretary General shall be performed by employee appointed by the President of NSI for each particular case. The empowerment shall be done by issuance of the President’s explicit order.
 
Art. 19. The order under art. 6, paragraph 4 shall define the powers of the Secretary General.
 
Section ІІІ
Units and positions directly subordinated to the President of the NSI
 
Art. 20. (1) The administration of the NSI’s HO shall consist of four structural units and one position directy subordinated to the President:
1. “Security of information, Information and Communication Technologies and DM” Division;
2. Inspectorate;
3. Finance Controller;
4. Internal Audit Unit;
5. “International Cooperation” Department.
(2) The Directors of the Regional Statistical Offices shall be also directly subordinated to the President of the NSI.
 
Art. 21.  The “Security of information, Information and Communication Technologies and DM” Division (SIICT&DM) shall perform the following activities:
1. perform a leading role in developing and implementing Information Security Policy, procedures and plans, as monitor the harmonization with current legislation, existing international standards and generally accepted good practices;
2. develop, provide and monitor the implementation of procedures for management of work and changes to all means of information processing by establishing and allocating responsibilities and obligations;
3. participate in developing, provide and monitor the implementation of a system of preventives in order to prevent and detect the introduction of malware and unauthorized portable software onto the organization's information resources;
4. participate in developing, provide and monitor the implementation of procedures for reservation of the systems and preparation, management and storage of regulated periodical backups;
5. participate in developing, provide and monitor the implementation of a system of preventives and additional mechanisms for secure network management within the organization concerning data flow, business applications, monitoring and safety;
6. participate in developing, provide and monitor the implementation of procedures for management, handling, storage and protection of documents, information media, input/output data and system documentation, as taking into account all threats of unauthorized disclosure, modification and/or destruction;
7. participate in developing, provide and monitor the implementation of a system of methods and techniques for monitoring the information systems and the actions taken on them, in order to control the effectiveness of implemented control mechanisms;
8. propose and monitor the implementation of procedures for defining and controlling the rights and privileges of access to information systems, application and network services owned by the organization;
9. provide and monitor the implementation of procedures and a system of security tools that regulate access to all operating systems, applied software and information within the organization;
10. provide and monitor the implementation of preventives and additional mechanisms for the use of laptops and remote tools;
11. participate and analyze the requirements and specifications for security of information systems;
12. participate in projects, propose and analyze a system of control mechanisms to ensure the proper operation of applied systems, based on security requirements and risk assessment;
13. participate in developing, provide and analyze the use of cryptographic control mechanisms and the management of cryptographic techniques and keys;
14. develop, provide and monitor the implementation of reporting procedures and event response procedures related to information security;
15. develop, provide and monitor the implementation of procedures for the effective treatment of events and weaknesses related to information security by establishing and allocating responsibilities and obligations;
16. participate in developing, provide, analyze, and monitor the implementation of maintenance activities and/or recovery activities for all means of information processing in disasters, emergencies and unforeseen situations and to ensure the availability of information after an interruption or critical business process malfunction;
17. initiate/provide administrative and financial actions needed in order to ensure the planning, operation, monitoring and continuous improvement of information security;
18. initiate a need for qualification of staff performing activities on functioning of the security elements;
19. provide consultations and methodological guide on all issues related to security management of other structures within the NSI;
20. initiate extraordinary meetings of the bodies designated for information security;
21. initiate proposals for amendments to internal security regulations;
22. participate in defining the scope of information security concerning the characteristics of the organization's activities, its location, assets and technologies;
23. participate in preparation, discussion and adoption of the Information Security Policy and its objectives;
24. participate in discussion and adoption of the classification of assets and their owners;
25. participate in defining and adopting of risk assessment methodology;
26. participate in discussion and adoption of the risk assessment reports, Plan on risk treatment and residual risks;
27. participate in developing, discussion and adoption of feasibility declaration;
28. participate in discussion and adoption of all information security procedures;
29. participate in discussion and adoption of roles and responsibilities on information security;
30. get acquainted with the results of the external audits carried out, as well as perform internal audits of the management system on information security.
31. monitor for the observance of the requirements of the Law on protection of classified information;
32. develop a plan for protection of classified information by organizational, physical and technical means;
33. organize security and the checkpoint regime at the premises of the Head Office of the NSI;
34. create conditions for implementing the activities of the specialized administration during crises;
35. keep registries for classified information;
36. organize the defence and mobilization training;
37. administer, maintain and operate the database of Information System for products with special purpose or with possible dual-use;
38. perform other activities arising from regulations related to classified information.
 
 Art. 22. (1) The Inspectorate is directly subordinate to the President for exercising administrative supervision over the activity within the NSI.
(2) The Inspectorate's activity is aimed at fully and accurately clarifying the checked cases and proposing measures for their solution in order to:
1. prevention and elimination of violations in the functioning of the administration;
2. independent and objective assessment of the activities of the administration;
3. improvement of the performance of the administration.
(3) The Inspectorate carries out its activity according to internal rules, approved by the President of the NSI.
(4) The Inspectorate shall:
1. perform planned and unplanned inspections of structures, activities and processes in the administration;
2. evaluate the risk of corruption and propose measures for its limitation;
3. collect and analyze information and carry out inspections to identify violations, cases of corruption and ineffective work of administration;
4. inspect for the observance of the laws, secondary and internal institutional regulations for the organization of work of the administration officials;
5. may propose institution of disciplinary proceedings in case of established violations of official duties as well as of the Code of Conduct of the State Administration Civil Servants;
6. carry out inspections of signals against illegal or improper actions or inactions of the administration officials;
7. supervise and carry out inspections under the Anti-Corruption and Forfeiture of Illegally Acquired Assets Act;
8. draw up acts for administrative violations in cases of established violations by the administration officials, where provided by law;
9. send alerts to the prosecution authorities when in checks it finds evidence of a crime;
10. make proposals for preparation of new internal regulations regulating the organization of work and the activity of the administration or make proposals for amendments to them;
11. perform inspections of the provision of administrative services;
12. perform other functions related to administrative supervision arising from legal acts or assigned by the President.
(5) The Inspectorate shall exercise administrative control over the activity of the Second Level Spending Units within the NSI system;
(6) The Inspectorate shall prepare a Strategic plan and an Annual plan on the activity, which shall be approved by the President of the NSI.
(7) Annually the Inspectorate shall present its Annual report on the activity to the President of the NSI.
(8) Annually the Inspectorate shall send, untill March, 1st to the Chief Inspectorate report on the inspections under para. 4 in the previous year.
(9) The Inspectorate does not carry out checks on budgetary discipline.  
 
 Art. 23. The financial controller shall assist the President in the functioning of financial management and control systems and to this end he/she shall:
1. carry out a preliminary control of legality in accordance with the legislation and the Law on financial management and control in the public sector of all documents related to the overall activity of NSI’s Head Office;
2. carry out a preliminary control of activities related to the utilization of funds received from international programmes and projects;
3. keep a register of all concluded contracts;
4. carry out preliminary control on the utilization of funds provided by European commission, as well as under European Structural and Investment funds;
5. submit periodically reports on its activity to the President.
 
 Art. 24. (1) The Internal Audit Unit (IAU) shall perform internal audit of all structures, programmes, activities and processes, including of administrators of resources of the European Union and the administrators at the lower level in the NSI under the Public Sector Internal Audit Act.
(2) The internal audit shall be performed by the implementation of particular audit assignments for assurance and consulting.
(3) The Head of Internal Audit Unit shall report directly to the President.
(4) The Internal Audit Unit shall:
1. plan, perform and report on the internal audit activity in accordance with the requirements of the Public Sector Internal Audit Act, internal audit standards, Code of Ethics of Internal Auditors, the status of the internal audit and the methodology for internal audit in the public sector approved by the Minister of Finance;
2. prepare three-year Strategic plan and Annual plan on activity, which shall be approved by the President;
3. provide an independent and objective assessment on the state of the audited systems for financial management and control;
4. evaluate processes for identification, assessment and risk management, introduced by the President;
5. verify and evaluate: the compliance of the activities with the legislation, internal regulations and contracts; reliability and integrity of financial and operational information; effectiveness, efficiency and economy of activities; performance of tasks, contracts, commitments undertaken and achievement of objectives;
6. consult the President, on his request, by providing advices, opinion, organizing trainings, etc. in order to improve the processes of risk management and control, without assuming management responsibility for that;
7. report and discuss with the President and the heads of the structures under audit the results of each implemented audit assignment and submit an audit report;
8. provide recommendations in audit reports in order to improve the adequacy and effectiveness of the systems for financial management and control, assist the President in the  preparation of Action plan and carry out inspections to monitor the implementation of the recommendations;
9. prepare an Annual report on internal audit activity and provide it to the President, who shall submit it to the Minister of Finance, in accordance with Art. 40 of the Public Sector Internal Audit Act;
10. ensure further improvement of professional qualification of internal auditors and maintain contacts with other internal audit units to the organizations in the public sector in order to exchange best practices.
 
Art. 25 The “International Cooperation” Department (IC) shall perform the following activities:
1. organise and coordinate the cooperation activities with the Statistical office of the European Union (EU) - Eurostat;
2. organise and coordinate the international activities and carry out operational contact with the EU institutions, as well as with partner institutions and international organisations;
3. establish and maintain the communication on bilateral and regional cooperation;
4. organize and carry out international protocol activity of the NSI;
5. organize and coordinate the implementation of international agreements and treaties on which the NSI shall be a part;
6. organize the work of Working Group 12 “Statistics” to the Council for European Affairs (CEA) as shall coordinate the preparation of framework positions, written opinions and instructions on the European legislation in the field of statistics with the relevant institutions at the national level, and provide them to the corresponding EU institutions;
7. maintain the exchange of information by the EUnet and InfraSolve Information Systems;
8. plan, coordinate and supervise activities related to participation of NSI representatives in committees, working group meetings, task forces, workshops, conferences and training courses within the framework of the European Statistical System (ESS);
9. maintain a register of the various commissions, councils, committees, groups (working groups, task forces etc.) at national and European level in which the NSI shall participate, as well as experts of the NSI included in their composition.
organise and coordinate in-country workshops, international meetings and other forums with international participation;
10. coordinate and administer the process of implementation of projects under contracts and grant agreements with the bodies of European Commission and other international institutions and organizations;
11. maintain electronic register for participation of the NSI in various projects and prepare detailed references on the commitments undertaken by the NSI;
12. develop communication strategy and perform the NSI’s communication policy;
13. plan and carry out information campaigns for presentation of specific measures and actions on the development of statistical activities;
14. implement monitoring and analyze the publications in mass media and public opinion on the activity of the NSI.
 
 
Section ІV
General Administration
 
Art. 26. (1) The General Administration of the NSI shall be organized in one directorate - General Administation Directorate (GA), which shall consist of  four departments:
1. “Legal activities” Department;
2. “Human Resources” Department;
3. “Financial - Accounting Activities” Department;
4. “Property Management and Maintenance” Department.
 
(2) The “Legal activities” Department (LA) shall perform the following activities:
1. perform procedural representation in cases where the NSI or the President of the NSI shall be a part in courts, arbitration and the Commission for Protection of Competition;
2. draft internal regulations, administrative acts, contracts and other documents;
3. draft penal ordinances issued by the President;
4. prepare opinions on legal matters;
5. render legal assistance to the NSI’s top management, to the Directors of the RSOs, as well as to specialized and general administration in order to carry out their activity lawfully;
6. coordinate the legality of draft legal and administrative acts, acts of administrative violations, orders, contracts and other documents;
7. prepare the legal part of the tender documentation and implementation of procedures for  awarding of public procurement and tenders;
8. participate with its experts in committees, councils, working groups, which shall require the involvement of a lawyer;
9. organize the storage and usage of archive on public procurement.
 
(3) The “Human Resources” Department (HR) shall perform the following activities:
1. develop a strategy for the development and management of human resources in the NSI;
2. assist the President of the NSI to implement the policy on human resources management;
3. prepare a draft staff establishment plan and a staff list by name of NSI’s Head Office;
4. assist the directors and the heads of departments within the NSI in preparation of job descriptions of their employees and shall prepare the job descriptions of the directors of the RSOs and of the employees directly subordinated to the President;
5. render methodical support to the directors of the RSOs concerning the human resources;
6. organize training in order to improve professional qualification and requalification of NSI’s employees;
7. organize and render methodical support in the process of assessment of the annual performance of the position of the NSI’s employees;
8. carry out the processing, archiving and storage of documentation related to the appointment, reappointment, release and length of service of employees under Civil Service Act and under Labour Code at NSI’s Head Office and directors of RSOs;
9. maintain and update the information in automated system for human resources management developed by the Council of Ministers;
10. organize the activities related to safe and healthy working conditions within the NSI system;
11. organize office activity and administer the document registry system;
12. organize activities in service of the President and Deputy Presidents with regard to the internal protocol;
13. organize departmental archive of the NSI and shall be responsible for its transmission to the National Archival Fonds.
 
(4) The “Financial - Accounting Activities” Department  (FEA) shall perform the following activities:
1. develop three-year Budget forecasts and the Draft Annual Budget of the NSI;
2. organize and perform accounting and financial reporting within the NSI’s system;
3. carry out periodic inventories under the Law on Accounting;
4. develop a proposal to determine the annual budgets of RSOs;
5. prepare and submit to the Ministry of Finance and the National Audit Office summary financial statements and reports on budget expenditures;
6. prepare and submit to the Ministry of Finance requests on monthly spending limits according to monthly budget allocation approved by the Ministry of Finance and estimates and reports on capital costs of NSI;
7. organize the storage and usage of the accounting archive;
8. implement financial reporting and accounting of targeted funds from the European Commission and the EU;
9. analyze and administer costs incurred by the NSI;
10. monitor the effective and lawful spending of budgetary funds, extra-budgetary funds and target funds according to the released limits in compliance with the financial discipline;
11. control of payments under contracts jointly with the Finance Controller;
12. elaborate, coordinate and propose for approval lists for acquisition of tangible fixed assets;
13. prepare proposals for updating the system for financial management and control and taking measures for its improvement in fulfillment of the recommendations of internal audit and other checks;
14. develop draft internal rules for financial management and control within the NSI.
 
(5) The “Property Management and Maintenance” Department (PMM) shall perform the following activities:
1. plan, organize and supervise capital expenditure and construction and repair works within the NSI system in accordance with the investment policy of NSI;
2. plan, organize and supervise the management, the maintenance and the protection of property and assets of NSI's in recreation centers in the town of Primorsko, in the town of Kiten and “Borovets” resort;
3. arrange for the inventory of assets in the NSI’s HO and procedures for their scrapping and liquidation;
4. organize transport services in the NSI’s HO, monitor for the maintenance and repair of the vehicle fleet of NSI and supervise costs and reports on fuels in the NSI’s HO;
5. organize the procedures on rental property, or renting part of them - public and private state property allocated for management of the NSI;
6. arrange insurance of real estate of the NSI and movable property allocated for management to the NSI’s HO;
7. monitor the implementation of the contracts related to property of the NSI’s HO;
8. organize and provide cleaning and shall be liable for sanitary and hygienic conditions in the administrative buildings of NSI’s HO (high and low bodies) and courtyard;
9. organize and conduct holiday activities of the employees in the NSI’s recreation centers in the town of Primorsko, in the town of Kiten and “Borovets” resort;
10. organize and conduct economic activity in the NSI’s recreation center and “Borovets” resort;
11. organize and be liable for admission and security regime at the administrative buildings of the NSI’s HO (low and high bodies).
 
Section V
Specialized administration
 
Art. 27. The Specialized administration in the NSI shall be organized into six directorates:
1. “Business Statistics” Directorate;
2. “Demographic and Social Statistics” Directorate;
3. “Macroeconomic Statistics” Directorate;
4. “Multi-Domain Statistics and User services” Directorate;
5. “Information systems and Infrastructure” Directorate;
6. “General Methodology, Analysis and Coordination of Statistical Surveys” Directorate.
 
Art. 28. (1) The “Business Statistics” Directorate (BS) shall consist of seven Departments:
1. “Annual Business Statistics” Department;
2. “Short-term Business Statistics and Transport Statistics” Department;
3. “Labour market Statistics” Department;
4. “Statistics on foreign trade in goods” Department;
5. “Statistics on Tourism and Business surveys” Department;
6. “Science, Innovation and Information Society” Department;
7. “Business Registers” Department.
 
(2) The “Annual Business Statistics” Department (ABS) shall organize, coordinate, supervise and participate in the development and implementation of the NSI’s policy in the field of structural business statistics, statistics of foreign affiliates (FATS), production and sales of industrial products (PRODCOM), statistics of financial and non-financial enterprises and annual specific surveys by economic activities. In this regard the department shall perform the following activities:
1. develop new and improve existing methodologies and methods for conducting statistical surveys in the mentioned areas, ensuring their compliance with the requirements of Eurostat;
2. develop and update tools for collecting Annual Reports on the activity of the enterprises and be liable for maintenance and extension of the Information System "Business Statistics" (ISBS);
3. conduct statistical surveys included in the NSP in the mentioned areas;
4. validate and produce annual data and support time series in the field of structural business statistics, statistics of non-financial enterprises, of financial enterprises and non-profit enterprises, foreign direct investments, the expenditure on acquisition and the acquired fixed assets, receipts of construction enterprises by kind of construction, wholesale and retail sales by group of good and trade premises by kind and by commodity specialization, production and  sales of main industrial products on domestic market in accordance with the requirements of the national and European legislation;
5. submit statistics to Eurostat and to state and municipal authorities, as well as information on the implementation of individual users' requests and concluded contracts and agreements with professional, branch, public and other organizations;
6. conduct activities in order to improve the quality of collected and provided statistical information;
7. provide methodological support and assistance to the respondents, to the RSOs experts, to other Bodies of Statistics and to users of statistical information concerning statistical surveys conducted by the Department.
 
(3) The “Short-term Business Statistics and Transport Statistics” Department (STSTS) shall perform the following activities:
1. develop new and improve the existing methods, methodologies and tools for conducting short-term statistical surveys in industry, construction, domestic trade and services, ensuring their compliance with the guidelines and requirements of Eurostat and Bulgarian legislation;
2. methodologically ensure the organization of surveys, collection, processing, presentation and storage of statistical information regarding the short-term indicators and indicators in the field of transport and communications;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. be liable for the maintenance, updating and extension of the Information System “Short-term Business Statistics” (ISSTS) by incorporating new subsystems (surveys) pursuant to the Regulations on Short-term Business statistics and Transport Statistics;
5. provide methodological support and assistance to the respondents, to the RSOs experts, to the Bodies of Statistics and to users of statistical information concerning statistical surveys conducted by the Department, the calculation of the indicators and their use for short-term analysis;
6. improve the quality and accuracy of collected and provided statistical information on STS in the field of industry, construction, trade, services, transport and communications;
7. prepare quality reports of short-term business indicators, which are part of “Principal European Economic Indicators”. Prepare metadata for publication on the Eurostat’s and NSI’s sites;
8. provide the results of statistical surveys in the field of STS, Transport and Communications for publication in the relevant sections on the NSI’s site, as well as in the respective sections of statistical surveys;
9. provide information by completing specific questionnaires of Eurostat, national and international institutions. Participate in working groups of Eurostat and other institutions and organizations;
10. prepare opinions and answers to Eurostat and other international organizations related to the preparation of regulations, guidelines, programmes and projects;
11. provide methodological support to the respondents completing the quarterly reports during the online use of ISSTS;
12. process the needed information and calculate separate aggregates for quarterly national accounts in the field of industry, domestic trade, construction and services;
13. participate in the creation and updating of classifications, nomenclatures and registers used in the NSI.
 
(4) The “Labour market Statistics” Department (LMS) shall perform the following activities:
1. collect, process and disseminate official short-term and annual statistical information on the state of the art and dynamics of employment, unemployment, job vacancies and labour costs in the national economy;
2. conduct Labour force survey in order to provide information on the most important characteristics of employment and unemployment in the Republic of Bulgaria;
3. organize, conduct and be liable for surveys related to short-term statistics on employment and labour costs in order to provide monthly and quarterly information on wages and salaries, on labour cost of employers and vacancies;
4. organize, conduct and be liable for surveys related to annual statistics on employment and labour costs in order to provide annual data on average wages and salaries and labour costs in accordance with the requirements of European legislation;
5. conduct Structure of Earnings survey in order to provide detailed and comparable information at European level of allocation and relationship between the amount of remuneration, individual characteristics of employees and their employer;
6. develop methodology and tools of statistical surveys in a manner ensuring the utmost coherence with the requirements for quality of the European statistical system and meet the users needs in the field of labour statistics;
7. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
8. provide methodological support and assistance to the respondents, to the RSOs experts, to the Bodies of Statistics and to users of statistical information concerning statistical surveys conducted by the Department;
9. organize the collection and processing of statistical information on employment, unemployment, job vacancies, wages and salaries and labour costs;
10. disseminate official statistics on main indicators characterizing the labour market;
11. participate in the work of Eurostat in the form of workshops, seminars and pilot projects, as well as in the work of interinstitutional and internal departmental expert groups on issues related to labour market statistics.
 
(5) The “Statistics on foreign trade in goods” Department (FTS) shall perform the following activities:
1. develop new and improve existing methodologies, methods and statistical tools for conducting statistical surveys in the field of foreign trade statistics and ensure their harmonization with Eurostat’s requirements;
2. conduct statistical surveys included in the National Statistical Programme in the field of foreign trade statistics;
3. develop, coordinate and update the legal framework in the field of foreign trade statistics in compliance with the European legislation;
4. coordinate the work of the department with other structures inside and outside NSI related to provision, processing, validation, control and dissemination of data on foreign trade statistics;
5. define the thresholds and estimate the values of the trade below the thresholds and of non-response for the Intrastat system;
6. be liable for updating, maintenance and extension of the Information System "Foreign Trade" (ISFT);
7. be liable for dissemination of foreign trade data to the users in country and abroad;
8. be liable for the organization in carrying out mirror exercises on commodity flows;
9. provide methodological support to the institutions providing data from administrative sources and participate in the development and maintenance of registers, classifications and nomenclatures used in reporting foreign trade statistics;
10. participate in the work of committees, working groups, meetings and seminars at national and international level in the field of foreign trade statistics;
11. work on improvement of foreign trade data quality and prepare quality reports;
12. provide methodological support to the respondents and to the users of foreign trade data;
13. carry out information exchange of foreign trade data with Eurostat, other institutions, international organizations and countries;
14. prepare reports and statements on the issues of foreign trade statistics;
15. prepare and provide data on foreign trade necessary for general statistical publications of the NSI and international questionnaires;
16. prepare tailor-made data on users’ requests.
 
(6) The “Statistics on Tourism and Business surveys” Department (STBS) shall perform the following activities:
1. elaborate new and improve the existing methods and methodologies for carrying out the statistical surveys in the field of business surveys and tourism;
2. organize and conduct statistical surveys on business tendencies and tourism, included in the National Statistical Programme in accordance with the harmonized methods of the EU;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. elaborate and update technical specifications for automated processing of information from the statistical surveys in the field of business tendencies and tourism;
5. participate in coordination and updating of legal basis in compliance with the requirements of national and international standards;
6. be liable for the quality, reliability, protection and dissemination of data from statistical surveys on business tendencies and tourism;
7. provide methodological help and support to the respondents, to the Regional Statistical Offices and to users of statistical information in the field of business surveys and tourism;
8. prepare analytical materials, support time series and disseminate statistical information necessary for general statistical surveys and international questionnaires;
9. prepare and submit data to the European Commission, to Eurostat and to other structures of the European Commission within the legal deadline, provide information based on the interinstitutional agreements and information services to external users;
10. participate in working groups, task forces, seminars organized by the European Commission, Eurostat and other international organisations.
 
(7) The “Science, Innovation and Information Society” Department (SIIS) shall perform the following activities:
1. develop new and improve the existing methods, methodologies and tools for conducting statistical surveys in the field of R&D, Innovation and Information Society (ICT usage in enterprises, households and by individuals);
2. conduct statistical surveys included in the NSP in the mentioned areas;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. elaborate and update technical specifications for automated processing of information from the statistical surveys in the mentioned areas;
5. participate in coordination and updating of legal basis in the mentioned areas in compliance with the requirements of national and international standards;
6. organize and conduct activities in order to improve the quality and reliability of the collected and provided information;
7. prepare analytical materials, support time series and provide statistics necessary for general statistical surveys, international questionnaires as well as for information services to users;
8. participate in the work of Eurostat and other international organisations in the form of working groups, task forces, seminars and others;
9. provide methodological help and support to the respondents, to the RSOs experts and to the users of statistical information.
 
(8) The “Business Registers” Department (BR) shall perform the following activities:
1. construct, maintain and update Statistical Business Register ("Register of statistical units" – (RSU) in the NSI;
2. construct, maintain and update the Information system "Enterprise groups register" as an integral part of RSU;
3. prepare and exchange data on multinational enterprise groups in order to update the Eurogroup register of Eurostat;
4. conduct annual surveys related to business demography;
5. carry out profiling of complex enterprises;
6. carry out methodological work on defining, building-up and updating of statistical units by kind "enterprise", "local unit" and "enterprise groups" in RSU;
7. process and input data from external administative sources;
8. process data from Registers maintained by the Registry Agency (BULSTAT, Trade register);
9. load data on insured persons from the Register of insured persons of the NSSI;
10. administer and maintain systemic information of RSU and Information System from the Trade register. Maintain national and institutional classifications (EKATTE -Unified classifier of the administrative-territorial and territorial units, Classifier of Occupations, institutional nomenclatures, etc.);
11. administer access to database of the Statistical Business Register and Information System data from the Trade Register;
12. define populations for statistical surveys on the enterprises;
13. perform processing of sampling of statistical surveys on the enterprises;
14. register sample results and update the characteristics of statistical units;
15. perform procedure under “Annual updating of statistical units” through which the coverage of active, dormant or ceased units shall be defined;
16. process journal proposals to “change the data of statistical units - demographic events”;
17. prepare reports for internal and external users;
18. provide methodological support to statistical departments in the NSI and RSOs in using Business Register;
19. participate in the implementation of projects funded by the European Commission, international organizations and other local and foreign entities related to the development and implementation of new methodologies and activities in the field of business registers and statistical units in accordance with applicable regulations of the Council and the Commission.
 
Art. 29. (1) The “Demographic and Social Statistics” Directorate (DSS) shall be consist of four Departments:
1. “Statistics on Population and Housing fund” Department;
2. “Health and Justice Statistics” Department;
3. “Education and Culture Statistics” Department;
4. “Statistics on Living Conditions” Department.
 
(2) The “Statistics on Population and Housing fund” Department (SPHF) shall perform the following activities:
1. develop new and improve the existing methodologies in the field of demographic statistics, demographic processes, housing fund and demographic projections;
2. conduct statistical surveys included in the NSP in the field of demographic statistics, demographic processes (births, deaths, marriages and divorces, internal and external migration) and demographic projections;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. provide methodological support to other Bodies of Statistics and to public authorities maintaining administrative registers used for statistical purposes;
5. develop, coordinate and update the legislation in the field of demographic statistics, statistics on demographic processes, housing fund and demographic projections in compliance with the requirements of international standards and Eurostat;
6. prepare methodological developments, proposals and statements in the field of demographic statistics, demographic processes and demographic projections as well as within the NSI system and Eurostat;
7. prepare and provide data on population, demographic processes, housing fund and demographic projections necessary for general and specialized statistical publications, international questionnaires and information services to users;
8. participate in the work of departmental and interinstitutional working groups on the issues of demographic statistics, demographic processes, housing fund and demographic projections;
9. participate in the work of Eurostat and other international organizations in the form of working groups, task forces, seminars and other related to demographic statistics;
10. participate in the development and maintenance of registers, classifications and nomenclatures in the part of the population;
11. be liable for storage of statistical information in accordance with the Law on Statistics and the Law for Protection of Personal Data;
12. maintain and update the Information System “Demography”;
13. provide methodological support to the RSOs in the processing of the primary reports on demographic events;
14. update, maintain and provide access to data in the population of individuals and households of which the samples are selected for surveys of the NSI;
15. improve methodology and develop basic guidelines for conducting Population and housing censuses in accordance with Bulgarian and European legislation and international recommendations;
16. carry out international exchange of statistical information with Eurostat and statistical departments of international organizations in the field of methodology of Population and housing censuses;
17. coordinate the activities on preparation and coordination of tools for population and housing censuses with other state authorities and academic society;
18. cooperate with other structural units of the NSI, which are competent in the field of population and housing censuses, including through data exchange.
 
(3) The “Health and Justice Statistics” Department (HJS) shall perform the following activities:
1. ensure the implementation of the relevant part of the NSP through methodological work in accordance with the European legislation and international contracts in this area, as organize and conduct statistical surveys in the field of:
a) Health statistics - annual surveys on activities of: the In-patient, out-patient and other health care establishments; Homes for medico-social care for children; Creches; System of health accounts (statistical system for description, classifying and analysis of health expenditure and financial sources); Implementation of the European Health Interview Survey (every fifth year);
b) Justice statistics - statistical surveys on crimes, accused and persons convicted (crimes with
penalty inflicted, accused persons and  convicted persons with penalties imposed), activities of  Local commissions for prevention of juvenile delinquency - anti-social acts of minor persons and crimes of juvenile persons;
2. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
3. develop new and improve the existing methodologies and methods for conducting statistical surveys in the field of health and justice, ensuring their compliance with the requirements of Eurostat and other international organizations;
4. provide methodological support and assistance to other Bodies of Statistics and to public authorities supporting administrative sources used for statistical purposes in the field of health and justice;
5. carry out international exchange of statistical data and information with Eurostat and statistical departments of international organizations in the field of health and justice;
6. carry out interinstitutional coordination with other Bodies of Statistics and institutions concerning health and justice statistics;
7. prepare analyzes, analytical reports, methodological developments, proposals and statements in the field of health and justice;
8. participate in the work of departmental and interinstitutional working groups on the issues of health and justice statistics;
9. provide methodological support to the RSOs experts in conducting the surveys on health and justice.
 
(4) The “Education and Culture Statistics” Department (ECS) shall perform the following activities:
1. ensure the implementation of the relevant part of the NSP through methodological work in accordance with the European legislation in this area, as organize and conduct statistical surveys in the field of:
a) Statistics on education - annual surveys on activities of educational institutions (pre-primary education; basic and secondary education; vocational training after secondary education; vocational training centers; tertiary education; Ph.D.) as well as representative surveys of households and enterprises in the field of education and training;
b) Statistics on culture - annual surveys on activities of cultural institutions (museums, theaters, libraries, cinemas, radio- and television programme activity; film production, book- and publishing activity).
2. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
3. carry out interinstitutional coordination with other Bodies of Statistics and institutions concerning statistics on education and culture;
4. participate in coordination and updating of legislation in the field of statistics on education and culture in accordance with the requirements of international standards and regulations of the European Commission and Eurostat;
5. prepare and disseminate statistical information in the field of statistics on education and culture;
6. conduct international exchange of statistical information in the field of statistics on education and culture; coordinate activities on data provision from other Bodies of Statistics;
7. prepare analyzes, analytical reports, methodological developments, proposals and statements in the field of statistics of education and culture within the NSI system as well as for Eurostat;
8. participate in the work of departmental and interinstitutional working groups on the issues of statistics on education and culture;
9. provide methodological support to the RSOs experts in conducting the surveys on education and culture.
 
(5) The “Statistics on Living Conditions” Department (SLC) shall perform the following activities:
1. develop new and improve the existing methodology in the field of statistical surveys "Household Budget Survey" (HBS), "Survey on Income and Living Conditions" (SILC), "Integrated Social Protection Statistics " (ESSPROS) and quality of life;
2. conduct statistical surveys included in the NSP in the field of statistics on household budgets, income and living conditions, integrated social protection statistics and quality of life;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. provide methodological support to other Bodies of Statistics and to public authorities maintaining administrative registers used for statistical purposes;
5. develop, coordinate and update the legislation in the field of statistics on household budgets, income and living conditions, integrated social protection statistics and quality of life in accordance with the requirements of international standards and Eurostat;
6. prepare methodological developments, proposals and statements in the field of household budgets, income and living conditions, integrated social protection statistics and quality of life within the NSI system as well as for Eurostat;
7. prepare and provide data on household budgets, income and living conditions, integrated social protection statistics and quality of life, necessary for general and specialized statistical publications, international questionnaires and information services to users;
8. participate in the work of departmental and interinstitutional working groups on the issues of statistics of household budgets, income and living conditions, integrated social protection statistics and quality of life;
9. participate in the work of Eurostat and other international organizations in the form of working groups, task forces, seminars, etc., related to households, families and surveys conducted by the department;
10. participate in development and maintenance of registers, classifications and nomenclatures in the part of households, families and surveys conducted by the department;
11. be liable for the storage of statistical information in accordance with the Law on Statistics  and the Law for Protection of Personal Data;
12. maintain and update databases for households, families and surveys conducted by the department;
13. provide methodological support to the RSOs experts in primary data processing.
 
Art. 30. (1) The “Macroeconomic Statistics” Directorate (MES) shall consist of five Departments:
1. “Non-financial National and Regional Accounts” Department;
2. “Financial National Accounts” Department;
3. “Consumer Prices, Housing prices and PPP” Department;
4. “Environmental and Energy accounts” Department;
5. “Accounts and prices in Agriculture and Forestry” Department.
 
(2) The “Non-financial National and Regional Accounts” Department (NFNRA) shall perform the following activities:
1. develop flash and regular quarterly and annual GDP estimates;
2. develop quarterly estimates on main macroeconomic indicators in accordance with the European System of Accounts;
3. develop quarterly and annual estimates on employment, hours worked and labour productivity in accordance with the European System of Accounts principles;
4. develop Gross National Income estimates and weighted average VAT rate for the purposes of European Union’s own resources;
5. develop quarterly non-financial accounts by institutional sectors General Government sector and “Rest of the world” sector, annual non-financial national accounts by institutional sectors and annual data for General Government expenditure by functions according to the Classifications of the Functions of Government (COFOG);
6. develop regional accounts in accordance with the European System of Accounts’ principles;
7. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
8. conduct international exchange of statistical information in the field of national accounts, be liable for the implementation of methodology in the field of national accounts in accordance with the European System of Accounts principles, coordinate the activities in order to ensure control and quality of data on national accounts, participate in task forces and expert missions of international authorities and organizations in the field of national accounts;
9. request additional information from other departments of the NSI (if necessary) in order to provide adequate and reliable information for the purposes of national accounts.
 
(3) The “Financial National Accounts” Department (FNA) shall perform the following activities:
1. develop preliminary and final annual data on deficit/surplus and debt of the institutional sector General government – Notification Tables and Questionnaire to them;
2. develop annual financial national accounts and data on taxes and social contributions;
3. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
4. conduct international exchange of statistical information in the field of financial statistics with Eurostat – statistical reports and questionnaires, be liable for the implementation of the methodology in the field of financial statistics in accordance with the European System of Accounts principles;
5. coordinate the activities related to provision of control and quality of data on financial statistics, participate in task forces end expert missions of international authorities and organisations in the field of financial statistics, participate in interinstitutional working group jointly with the Bulgarian National Bank and Ministry of Finance for development, production and dissemination of data on government finance statistics and financial national accounts and prepare positions in the field of financial statistics;
6. request additional information from other structural units in the NSI (if necessary) in order to provide adequate and reliable information for the purposes of financial national accounts and financial statistics.
 
(4) The “Consumer Prices, Housing prices and PPP” Department (CPHP&PPP) shall perform the following activities:
1. carry out activities on construction, production and dissemination of national Consumer Prices Indices (CPI), the Harmonized Indices of Consumer Prices (HICP) and the Price Indices of a Small Basket (PISB);
2. carry out activities on construction, production and dissemination of Housing price indices (HPI) and Owner Occupied Housing Indices (OOHI);
3. elaborate and improve a methodology and instruments for statistical surveys of consumer prices and market prices of dwellings and methods for calculation of indices of their modification, ensuring their harmonization with Eurostat’s requirements;
4. develop and improve the methodology and instruments for statistical surveys of prices of new and existing dwellings; services regarding dwellings acquisition and ownership; dwellings insurance and methods for calculation of indices of their modification, ensuring their harmonization with Eurostat’s requirements;
5. organize and conduct the statistical surveys of consumer prices, carry out processing, production and dissemination of statistical information on consumer price indices and inflation;
6. organize and conduct statistical surveys on housing prices, perform processing, production and publication of statistics on housing price indices;
7. be liable for operational planning and reporting of statistical surveys in the mentioned areas;
8. elaborate analytical materials in the field of statistics on consumer prices and statistics on housing prices;
9. prepare informational materials related to the preparation of statistical publications, the NSI’s site, the information service for general public, state authorities, as well as in accordance with international contracts for provision of information;
10. participate in elaboration, maintenance and updating the statistical classifications used in the field of consumer prices and housing prices statistics;
11. participate in the work of working groups, national and international meetings and seminars in the field of consumer prices and housing prices statistics;
12. carry out methodological leadership and co-ordination of the work on preparation of national statistical data for international comparisons of PPPs, relative price levels and macroeconomic indicators in accordance with the European Comparisons Program (ECP);
13. organize preparation and conducting of specific price collections within ECP partner countries, RSOs and external experts;
14. jointly with Eurostat organize and co-ordinate the preparation of national statistical information necessary for calculation of correction coefficients in accordance with the Staff Regulations;
15. being a member of Eurostat’s Working Party PPP and WP Article 64 of Staff Regulations, participate in preparation of programmes, strategies in the process of harmonization with the international statistical standards.
 
(5) The “Environmental and Energy accounts” Department (EEA) shall perform the following activities:
1. organize, coordinate, supervise and participate in the development and implementation of the policy of NSI in the field of environment and energy statistics;
2. develop new and improve the existing methods, methodologies, instruments and technologies for conducting statistical surveys in the field of environmental statistics and accounts and energy statistics;
3. conduct statistical surveys included in the NSP in the following areas: sources of emissions, movement of the tangible fixed assets with ecological use, expenditure on protection of the environment, producers of environmental goods and services, environmental taxes and fees, environment subsidies, water use and water supply, sewage network, wastewater treatment plants, packaging waste, household, production and agricultural waste, underground reserves, control and pollution prevention of sea waters and the Danube river. Provide administrative information on: protected areas, noise levels and sanctions and fees;
4. conduct statistical surveys and provide information on: production, import, export and deliveries of energy products; prices of electricity and natural gas supplied for industry and households; combined heat and power units; overall energy balance sheet of the country; balance of physical energy flows;
5. prepare information for sustainable development indicators as a part of EU Sustainable Development Strategy and for Europe 2020 Strategy in the field of environment and energy;
6. elaborate and update technical specifications for information processing from the statistical surveys in the mentioned areas;
7. develop and maintain specialized nomenclatures and register of reporting units for statistical surveys on environment and energy;
8. be liable for operational planning and reporting of statistical surveys in the areas mentioned in previous point;
9. participate in coordination and updating of the legal framework in the mentioned areas in accordance with the requirements of national and international standards;
10. organize and conduct activities in order to improve the quality and reliability of the information provided and collected;
11. prepare analytical materials, keep time series and provide data needed for General printed and electronic statistical publications, international questionnaires and regulations as well as for information services to users;
12. participate in the work of Eurostat and other international organisations in the form of working groups, task forces, seminars and other;
13. provide methodological support and assistance to the respondents, to the RSOs experts and to users of statistical information;
14. provide protection of the confidentiality of the primary data, which are collected during the conducting of statistical surveys, carry out coordination in collection of administrative information on phenomena related to the environment and energy, outside of regular statistical surveys.
 
(6) The “Accounts and prices in Agriculture and Forestry” Department (APAF) shall perform the following activities:
1. elaborate, update and improve statistical tools for the surveys in the field of agro-monetary statistics in compliance with the requirements of the existing EU legislation;
2. be liable for the organization and implementation of the surveys in the field of agro-monetary and forestry statistics according to the National Statistical Programme;
3. be liable for operational planning and reporting of statistical surveys in the areas mentioned in previous point;
4. elaborate materials for publication on the NSI’s site and statistical publications of the NSI according to the Release calendar and Editing Plan;
5. keep time series on the satellite accounts for agriculture and forestry, agricultural prices and price indices;
6. jointly with other competent units within the NSI participate in elaboration, maintenance and updating of the system of national classifications and registers;
7. coordinate the activities between the competent units within the NSI on the data transmission to Eurostat for Rural Development Statistics for the purposes of building-up and development of EU database;
8. be liable for the implementation of European legislation in production of statistical information in the field of Agricultural, Forestry and Fishery Statistics, jointly with the other Bodies of Statistics in the Ministry of Agriculture and Food, Executive Forestry Agency and Executive Fishery and Aquaculture Agency;
9. represent Bulgaria and NSS in working groups of Eurostat, Standing Committee of Agricultural Statistics to Eurostat and other international forums in the field of agricultural statistics.
 
Art. 31. (1) The “Multy-Domain Statistics and User Services” Directorate (MDSUS) shall consist of three Departments:
1. “Regional Statistics and Monitoring Indicators” Department;
2. “Relations with Users and e-Services” Department;
3. “Publications, Library and Digital Products” Department.
 
(2) The “Regional Statistics and Monitoring Indicators” Department (RSMI) shall perform the following activities:
1. provide information to systems of indicators on global, European and national initiatives and programmes (time series and dissemination);
2. integrate data from exhaustive and sample surveys and administrative sources;
3. provide geospatial basis for an integrated information;
4. create, maintain and improve databases necessary for national plans, programmes and strategies, as well as for ensuring their links with international documents;
5. be liable for operational planning and reporting and coordinate the collection of regional data from the departments of the NSI and RSOs for different levels of administrative and territorial structure of the country;
6. develop a methodology for building and maintaining the territorial organization of the data by means of Geographic Information System;
7. prepare and disseminate information by linking statistical and geospatial data;
8. develop, produce and prepare for dissemination statistical information related to crisis events;
9. carry out international exchange of statistical information with Eurostat and statistical departments of international organizations concerning regional statistics and geostatistics;
10. develop new and improve the existing methods for systems of key statistical indicators and monitor the implementation of European, national and regional strategies;
11. provide a set of basic economic indicators and sustainable development indicators in order to measure progress of the country in the implementation of the Strategy for Sustainable Development of the EU, strategy "Europe 2020" and other European strategies by coordinating the data collection from statistical surveys and from administrative sources in implementation of harmonized methodologies;
12. cooperate with other structural units of the NSI, including through data exchange in order to provide the necessary information for the formation of sets of indicators for European, national and regional policies;
13. prepare and organize working meetings, participate in task forces of Eurostat and EC, in projects with international authorities and organizations in order to provide data on key indicators for developing and monitoring the implementation of European, national and regional strategies and regional statistics.
 
(3) The “Relations with Users and e-Services” Department (RUES) shall perform the following activities:
1. provide statistical information products and services to users from country and abroad;
2. prepare new and update the existing agreements for information exchange with ministries, state agencies, academic institutions and other authorities;
3. provide statistics on questionnaires of international organizations;
4. carry out supporting activity for the users of statistical information as part of the activities of the network of centres in the Member States (ESDS Network);
5. maintain and service the reception room for users at NSI’s HO;
6. study the public needs of statistical information;
7. provide methodological support and assistance to the units in dissemination of information in RSOs;
8. support all Internet, Intranet sites and pages of NSI related to activity of the NSI;
9. be liable for maintenance and management of the system “Infostat”;
10. support the integration of Information systems of the NSI with the Information systems of public administration concerning the development of Information Society and “E-Government”;
11. develop and support online services for users and respondents.
 
(4) The “Publications, Library and Digital Products” Department (PLDP) shall perform the following activities:
1. be liable for compilation, editing and adherence to the unified graphic design NSI in layout of the general statistical publications;
2. be liable for editing and layout of specialized statistical publications;
3. elaborate information materials, brochures, leaflets and other for products and services provided by the NSI;
4. coordinate and supervise the activity on prepress and print preparation of printed and electronic publications of the NSI and statistical tools;
5. be liable for the wording of press releases with the results of statistical surveys in Bulgarian and English versions and coordinate their publication on the NSI’s website jointly with RUES Department;
6. develop annual Editing plan and Catalogue of statistical publications;
7. study and analyze user demand in the field of printed and electronic publications of the NSI and make suggestions for amendments in the Editing plan as well as for updating the library fund;
8. organize and coordinate the activities on subscription and dissemination of statistical publications within the NSI system, into the country and abroad;
9. administer Internet portal of digital library and carry out activities related to the development of the integrated Information-retrieval library system;
10. implement national and international book exchange;
11. service users from the country and abroad in the reading room of the NSI’s library;
12. keep archive, in which the library fund of Bulgarian and international statistical publications shall be stored.
 
Art. 32. (1) The Information Systems and Infrastructure Directorate (ISI) shall consist of three Departments:
1. “Information Systems and Application Software” Department;
2. “Database Management” Department;
3. “Information and Communication Infrastructure” Department.
 
(2) The “Information Systems and Application Software” Department (ISAS) shall perform the following activities:
1. develop, implement, maintain and improve applied Information systems for the statistical surveys;
2. plan, coordinate and ensure successful delivery of services from external partners related to building-up and development of applied information systems, support their efficient management by developing terms of reference, recommendations and proposals;
3. provide interaction of information systems in the Head Office and RSOs;
4. implement technological processing of data from statistical surveys;
5. develop, implement and maintain analytical applications using the SPSS Statistics Server;
6. plan and prepare proposals for purchase of new environments for development and specialized statistical software;
7. provide activities for alignment the applied software of the NSI in accordance with worldwide standards and EU requirements;
8. organize jointly with "Human Resources" Department training and improvement of qualification of employees in departments of the NSI and RSOs in the field of processing of information datasets.
 
(3) The “Database Management” Department (DM) shall perform the following activities:
1. install, maintain, monitor and control servers for database management, analytical databases, servers for applications and applied systems and products;
2. reserve information in order to its protection and ensure rapid recovery of information systems;
3. maintain and administer Interviewer Center, Support Center of the NSI and environment for exchange of data and metadata with state institutions, Eurostat and international organizations;
4. support the integration of Information systems of the NSI with the Information systems of public administration concerning the development of Information Society and “E-Government”;
5. support real-time replication of the entries in the Commercial Register and Register BULSTAT into NSI’s databases;
6. organize the maintenance and operation of the National Register of populated places, the General Register of the traders and Unified classifier of administrative-territorial and territorial units (EKATTE);
7. perform primary processing and analysis of data from administrative registers and information systems and provide the results to the statistical directorates and departments;
 8. consult respondents on technical problems related to the usage of information systems for statistical data collection;
9. update digital signatures for electronic document exchange and e-banking.
 
(4) The “Information and Communication Infrastructure” Department (ICI) shall perform the following activities:
1. plan and prepare proposals for timely update and purchase new equipment and system software;
2. perform installation and system administration of servers of information systems in the NSI;
3. administer and monitor the servers in the Information Center of the NSI;
4. administer, maintain and monitor the communication infrastructure in the NSI;
5. provide information security of information and communication infrastructure in the NSI;
6. install the necessary software and support personal computers and printers in the NSI;
7. install and maintain copying equipmentof the NSI;
8. support telephone network.
 
Art. 33. The “General Methodology, Analysis and Coordination of Statistical Surveys” Directorate (GMACSS) shall perform the following activities:
1. provide a common methodological framework of sample statistical surveys;
2. develop and update guidelines in order to ensure the confidentiality of statistical data;
3. assess the data quality from statistical surveys (sample and exhaustive) and coordinate sectoral quality reports;
4. develop methodologies of surveys on new phenomena and processes in society;
5. develop a unified methodology for measurement and management of the response burden (enterprises, households and individuals);
6. develop and update (if necessary) a concept on population of individuals and households from which the samples for statistical surveys with such units of observation shall be selected, jointly with the departments which shall carry out them;
7. perform interdisciplinary analyzes;
8. develop methodologies for key analyzes, thematic dictionaries, guidances, handbooks and a system of statistical indicators for analysis;
9. develop technologies for combining data from different statistical surveys (sample, exhaustive and from administrative sources);
10. organize training of NSI’s experts in the implementation of new methods for surveys, analysis and specialized software;
11. maintain metadata database for statistical surveys;
12. maintain an Information System "Classifications";
13. coordinate the reports from international business trips of NSI’s experts;
14. coordinate R&D in the field of statistical methodology in close cooperation with the academic community;
15. be liable for the preparation of strategic documents in the field of statistics;
16. plan, organize and implement operational coordination of statistical activities within the NSI;
17. interact with other Bodies of Statistics in the preparation, implementation and reporting of the NSP;
18. perform the coordination for organizing and conducting the meetings of the National Statistical Council;
19. implement the operational coordination between NSI’s HO and the RSOs.
 
 
Section VІ
Regional Statistical Offices
 
Art. 34. The Regional Statistical Offices (RSOs) shall be second-level spending units to the NSI, which:
1. implement the state policy in the field of statistics at regional level where they are located;
2. carry out the collection and processing of statistical data for surveys provided in the NSP, from the respondents (statistical units) in the territory of the region where they are located;
3. collect, process and disseminate statistical information based on established methodologies and methods for conducting statistical surveys included in the NSP, and on requests of users;
4. supervise and coordinate the implementation of statistical surveys in the territory of the region where they are located;
5. maintain constant contacts with the NSI’s Head Office, which shall perform overall leadership on planning and conducting statistical surveys by specialized departments;
6. transmit and receive data to and from other structures of the NSI under the Rules for dissemination of statistical products and services.
 
Art. 35. (1) The RSOs shall be managed by Directors.
(2) The Directors of the RSOs shall:
1. organize overall activity of the RSOs and conducting statistical surveys according to the NSP;
2. develop and approve internal rules and schedules of positions registered in the RSOs;
3. appoint officials in Regional Statistical Offices;
4. be liable for operational planning and reporting of activities of the RSOs;
5. organize the dissemination of statistical information in the region;
6. control the quality production of statistical information;
7. be liable for carrying out a comprehensive control on the usage of information systems, protection and maintenance of assets and information in the relevant RSO;
8. submit to the President of the NSI monthly reports on activity and budget implementation of the RSO;
9. perform other tasks by orders of the President, Deputy Presidents and Secretary General of the NSI.
 
Chapter five
ORGANIZATION OF WORK OF THE NSI
 
Section І
Organization of work
 
Art. 36. (1) In carrying out the functions and concrete tasks the administrative units at the NSI shall prepare projects, analyzes, programmes, concepts, positions, statements, reports, memos, information, minutes, drafts of: contracts, decisions on specific issues, internal acts, legal and administrative acts and other documents.
(2) The administrative units at the NSI shall interact on issues of mixed competence as the leading unit shall summarize the final statement.
(3) The interaction between the units at the NSI during implementation of activities related to two or more administrative units shall be ensured by observing the following order of work:
1. Overall coordination:
a) by a resolution of the President or of the responsible Deputy President, respectively, of the Secretary General or of the Director of the RSO as on the documents the leading unit, the specific tasks to be implemented, indication of coordination with other units, the contractor and the deadline shall be stated mandatory;
b) the leading unit listed first in the resolution shall be the main contractor of the task to be implemented and chief coordinator with other units, which the task shall be coordinated with;
c) other units referred to in the resolution shall submit its statement on issues of joint competence to the leading unit;
d) the head of the administrative unit, prepared and coordinated the relevant document shall sign or initial it prior to its submission for signature by the President, the responsible Deputy President/ Secretary General, respectively Director of the RSO;
e) administrative units, which received documents with resolution on issues outside of their functions, shall send them to the competent administrative unit with a copy to the person who has put the resolution on the relevant document.
2. Subordination:
a) heads of administrative units or employees, which are directly subordinated to the President shall report to him/her;
b) heads of administrative units shall report to the responsible Deputy President, respectively, to the Secretary General on issues within their competence as well as on implementation of their tasks assigned.
3. mutual awareness:
a) analytical reports, information, memos and other materials of general nature shall be submitted to the stakeholders;
b) administrative units received information and materials within the competence of other units shall communicate this to the stakeholders accordingly.
4. control of the implementation:
а) the total control over the implementation of the tasks assigned shall be carried out by the relevant responsible Deputy President, respectively, by the Secretary General, and by the Inspectorate in cases foreseen in the relevant internal rules;
b) the heads of administrative units in the NSI shall implement comprehensive control over the activity of the relevant unit as well as over the implementation of the tasks arising from their functional competence.
 
Art. 37. (1) Incoming and created as a result of the activity of the NSI documents shall be registered in the automated information system.
(2) Upon filing of documents in the system a check for presence of any materials referred to therein shall be made and formal correspondence shall be initiated.
(3) The outgoing documents from NSI shall be drawn up in as many copies as the recipients, and one copy which shall contain the names, position, department and signature of the official who prepared the document and the head of the administrative unit pointing out also the date.
(4) The organization, the procedure and the manner of movement of official correspondence shall be determined by Instruction on Document Registry and Document Flow at Head Office of the NSI, approved by the President’s order.
 
Art. 38. (1) The heads of the units in the NSI shall manage, organize, allocate, coordinate and control the work of employees of the unit. This shall be done in accordance with the activities and the job descriptions stated in these rules.
(2) The heads of units shall provide methodological and professional support to employees in the unit in the performance of their tasks. They shall participate directly in the preparation of analyzes, studies, statements and proposals of the unit.
(3) The heads of the units shall report the work of the unit to the immediate director.
(4) The Directors of Directorates at the Head Office and the Directors of RSOs shall report to the Secretary General on all administrative issues which shall require to organize general coordination of two or more units from different directorates. The coordination of specialized activities shall be carried out by the respective responsible Deputy President.
(5) The heads of administrative units shall be liable for the operation of the unit in accordance with the activities stated in these rules.
(6) In case of absence of the head of unit he/she shall be replaced by appointed by him/her employee.
 
Art. 39. (1) The tasks of civil servants and persons working under the Labour Code shall be awarded by a written resolution of the direct and/or controlling manager.
(2) Exceptionally, in urgent cases, the tasks of civil servants and of persons working under the Labour Code shall be awarded by the President and/or the relevant responsible Deputy President, respectively, by the Secretary General, according to the requirements under the article 37 para. 3. In these cases the tasks of civil servants and of persons working under the Labour Code shall be awarded by a verbal order of the respective head.
(3) The civil servants and persons working under the Labour Code shall perform their tasks assigned and shall be accountable to their direct manager for the timely and qualitatively implementation according to their job descriptions.
 
Art. 40. The visiting hours of the President, Deputy Presidents, Secretary General and administrative units serving the citizens shall be disclosed in designated places at the premises of the NSI and on the NSI’s Internet site.
 
Art. 41. The access regime of the NSI shall be organized and controlled in accordance with the instruction approved by the President.
 
Section ІІ
Working time and holidays
 
Art. 42. (1) The working time at the NSI shall be 8 hours per day and 40 hours per week, 5 days a week.
(2) The working day shall start at 9.00 am and shall end at 17.30 pm with lunch break of 30 minutes. The lunch could be used between 12.00 and 14.00 hours.
(3) The working time at the NSI can also be with variable limits, in accordance with the Art. 139, para 9 of the Labour Code and the Art. 51, para 3 of the Law on Civil Servants.
(4) The attendance of employees with flexible working time shall be from 7.30 hours to 18.30 hours under the conditions of para 1 with compulsory attendance from 10.00 hours to 16.00 hours.
(5) The procedure for determining and reporting of working time shall be settled by order of the Secretary General.
 
Section ІІІ
Protection of statistical secrecy
 
Art. 43. (1) The NSI shall provide protection of individual data and prevent their misuse by undertaking the necessary organizational and technical measures and shall allow access to such data only of the persons who have signed a solemn declaration for protection of secrecy.
(2) The collection, the processing, the use and the storage of data representing statistical secrecy shall be carried out under an order determined with the rules approved by the President of the NSI.
(3) The individuals entrusted with the collecting, receiving, processing or storage of data representing statistical secrecy shall sign a solemn declaration for protection of secrecy in the performance of their duties and within a period of five years of their completion.
(4) The NSI and the Bodies of Statistics shall use individual data according to art. 25 of the Law on Statistics only for statistical purposes, unless if the entities subjects of such data have given his written consent to their use for any other specified purposes.
 
TRANSITIONAL AND FINAL PROVISIONS
 
§ 1.The Rules on the procedure of the National Statistical Institute were approved by the Order № РД-05-282/18.04.2019 of the President of NSI.
§ 2. Within a period of one month from the entry into force of the Rules the job descriptions should be updated for the positions with changed functions.
§ 3. The Rules on the procedure shall be applied also to the RSOs. The names of the units at the RSOs and their staff numbers shall be approved by the President’s order.
 
Annex 1 to the Art. 16, paragraph 5 of the Rules on the procedure
STAFF NUMBER OF THE NATIONAL STATISTICAL INSTITUTE
National Statistical Institute - total
968
of which:
 
Head Office
321
Top Management
 
President
1
Deputy Presidents
3
Secretary General
1
“Security of information, Information and Communication Technologies and DM” Division
4
Inspectorate
5
Finance Controller
1
Internal Audit Unit
4
“International Cooperation” Department
9
General administration
 
of which General administration Directorate
39
Specialized administration
 254
of which:
 
Business Statistics Directorate
81
Demographic and Social Statistics Directorate
37
Macroeconomic Statistics Directorate
65
Multi-Domain Statistics and User Services Directorate
31
Information Systems and Infrastructure Directorate
29
General Methodology, Analysis and Coordination of Statistical Surveys Directorate
11
Regional Statistical Offices
647
Regional Statistical Office - Jugozapad
171
Regional Statistical Office - Jug
126
Regional Statistical Office - Jugoiztok
82
Regional Statistical Office - Severoiztok
89
Regional Statistical Office - Sever
87
Regional Statistical Office - Severozapad
92
 
The Rules on the procedure are not required to be promulgated in the "Official Gazette" in accordance with the Art. 4, para 1, point 12 of the Law on "Official Gazette".